New Brunswick Society of Medical Laboratory Technologists

Duties of Registrar

Registrar for the NBSMLT

The position of Registrar is a paid position, with pay determined by annual contract. As per the Act, the Registrar must be a Medical Laboratory Technologist. The Registrar may also act as Executive Director.

Duties

Maintain complete and current knowledge of the Act, Bylaws, Rules and other NBSMLT documents in order to act as a reference person for registration inquiries.

Act as Chair of the Admissions Committee.

Represent NBSMLT on the Program Advisory Committee for the UNB BMLS.

Report to all Board meetings.

E-mail report to all Board members and Executive Director at least two (2) weeks prior to Board meetings.

Submit written Annual Report to the Executive Director and the Editor of the Society newsletter no later than January 15th of each year. The Annual Report shall cover the calendar year prior to the year in which the AGM is held.

Ensure registration requirements are met and maintained as set forth in the Act, Bylaws and Rules.

Maintain all registers and rosters as per Act as well as other necessary records.

Obtain hours of practice directly from employers as necessary.

Upon request, provide confirmation of registration (or lack of) to members of the public.

Maintain separate file for each member containing current and past registration information.

Issue an annual certificate of registration (license) or a validation seal to be affixed to a previously issued certificate to persons whose names are entered in the register.

Upon receipt of a written complaint against a member:

- Deliver same to the Chairperson of the Complaints Committee.
- Notify the member in writing that a complaint has been received by the Committee and that an investigation is being conducted.
- Forward a copy of the complaint to the member against whom the complaint is made and request that the member state his language of preference.
- Notify the member's employer, if known, that a complaint has been lodged against the member.
- Appoint an investigator, if requested by the Complaints Committee, to obtain such information as necessary for the purposes of the Committee and forward to the Committee, the investigator’s report and any documents received in respect of the complaint. (34.2(1)) (34.6)
- Upon completion of the preliminary investigation, call a meeting of the Complaints Committee and notify the members of the date of the first meeting of the Complaints Committee in accordance with the provisions of Part V, Section 24(11)(c) of the Act.
- At the direction of the Complaints Committee, suspend or impose specified conditions , limitations, and restrictions on a member’s registration (24.1(1))

If the Discipline Committee makes an order pursuant to Part V, Section 25(7) (b),(c) or (d) of the Act, a copy thereof shall, whether made prior to or after the commencement of the first hearing of the Committee, be mailed forthwith to the member against whom the order is made.

At the direction of the Discipline Committee, give public notice or make available to the public, the result of the proceeding.(25 (8.1))and (41)

Enter into the records of the Society, the result of every proceeding before the Discipline Committee and the status of appeal (41.2)

Submit a written report to the Board of all complaints and their disposition (41.3)

Report to the Minister of Health annually of any Complaints of sexual abuse of clients by members or former members of the Society (41.5(2))

Notify other Canadian regulatory bodies of members who are disciplined.

When served with a notice of appeal under the Act, the Registrar shall obtain a transcript or such record as exists of the evidence presented to the committee, person or body from whom the appeal is taken and shall prepare and present to the Board a record on appeal consisting of the transcript or such other record as exists, all exhibits and the order or other documents evidencing the decision being appealed.

The Registrar shall provide the appellant and any other person entitled by the Act, Bylaws or Rules to participate in the appeal with a copy of the record on appeal upon payment of the costs and disbursements of producing such copies.

Remove from the registers or rosters the name(s) of any person who fails to meet or maintain the qualifications and standards for entry in same.

Perform monthly accounting and bank reconciliation.

Prepare and review un-audited financial statements, using Generally Accepted Accounting Principles, before submission to Treasurer for approval.

Prepare annual budget in consultation with the treasurer.
Pick up Society mail from the postal box regularly.

Deliver financial records to auditor at least 8 weeks prior to Annual General Meeting.

Accept membership dues for NBSMLT and reconcile receipts with deposits.

Submit CSMLS dues along with Excel spreadsheet containing name, ID # and address of members for whom payment is being made.

Reconcile annual dues revenue with membership list.

Issue temporary licenses to new graduates along with information on licensing, Code of Conduct and general information about the Society.

Respond to correspondence dealing with registration matters.

Maintain membership database(s).

Inform Regional Payroll Officers of annual dues for practicing members (for payroll deduction purposes).

Revise and print membership Registration Forms and cards as required.

Suggest ways to streamline membership renewal process.

Mail membership renewal forms by September 15th of each year.

Issue membership cards and tax receipts to members as payments and Registration Forms are received. Cards should be mailed prior to December 31st unless dues are received late.

Prepare membership reports to be used for planning purposes by the Board.

Prepare register of Medical Laboratory Technologists (including temporary members) and mail to all employers in New Brunswick (by March 1st) to check that all practicing technologists are currently licensed.

Perform other duties as may be required by the Board.

Approved June 30, 2005