PUBLICATIONS COMMITTEE

Terms of Reference

PURPOSE

The Publications Committee is responsible for the function, structure, format, printing and distribution of the newsletter and other publications as determined by the Board.The newsletter for the NBSMLT shall reflect the interests of the Society and shall be the primary route of communication from the Board to the members.

ORGANIZATION

·The committee shall consist of the six Area Directors and the Editor of the newsletter.

·One Area Director shall be appointed Chair by the Board.

·The position of Editor shall be a function of the NBSMLT Office.

·Publication dates for the newsletter shall be set each year by the Chair and the Editor for approval by the Board.

·The newsletter shall be printed in French and English.

THE EDITOR SHALL:

·Maintain Publication Guidelines in consultation of the Chair.

·Receive submitted material for publication.

·Design the layout of the newsletter.

·Select and prepare “filler” material as required.

·Solicit advertising material.

·Arrange for the newsletter to be translated, proofread, printed,distributed and posted to the website.

·Assist the Chair with budget preparation and submit the budget to the Treasurer by October first each year.

THE CHAIR SHALL:

·Ensure final versions of the newsletter are proofread in French and English.

·Consult with the Editor in preparation of the annual budget and Annual Report.

·Arrange Committee meetings if required.

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COMMITTEE MEMBERS SHALL:

·Solicit material and research articles for the newsletter.

·Assist the Chair and / or Editor as required.

TREF21.06/07